Use Solstice with Your Web Conference

These instructions outline steps for meeting hosts to use Solstice Conference to bridge their web or video conference to the Solstice room. This capability is only available for Solstice displays that have Solstice Conference enabled.

You will need to ensure that you have the latest version of the Mersive Solstice App and have installed Solstice Conference capabilities as seen on the app's Conference tab. As a note, installing Solstice Conference capabilities requires elevated permissions. If you do not have elevated permissions, please contact your IT administrator for assistance.

Launch a Scheduled Web Conference from the Solstice Room

  1. Launch the Solstice app on your laptop.
  2. Connect to the Solstice display by clicking on the display name. If prompted, enter in the 4-digit screen key listed on the display.
  3. Once connected, go to the Conference tab in your Solstice app.
  4. Click Join. Once the process begins:
    • Your desktop will be shared to the in-room display.
    • Any available USB room camera or mic will be wirelessly connected to your laptop.
    • If a calendar entry was recognized as a video conference, the conferencing application will launch and start the appropriate meeting. Some conferencing applications may require an additional step to launch the meeting.
  5. Once you have joined your video conference meeting, if there is a room camera and microphone connected to Solstice, you will be able to select the room camera and microphone as the meeting's audio and video sources.
  6. To share the Solstice display to remote attendees, select Screen 2 from the sharing options within the video conferencing application.
  7. Once you are done hosting the conference, stop sharing the display, end the video call, and disconnect from the Solstice display.

Bridge an In-Progress Meeting to Solstice Conference

There are multiple ways that Solstice Conference can support your web conference. The following directions explain how to connect a video conference that has already been started to the Solstice Conference content sharing functionality.

  1. Once you have started your web conference, go to the Solstice app and connect to the Solstice display by clicking on the name of the desired display. If prompted, enter the 4-digit screen key listed on the display.
  2. Once connected, go to the Conference tab in your Solstice app.
  3. Click Join. Once the Conference service has been started, the Conference tab will show that you are in a meeting.
  4. If a conflicting meeting is listed on the Solstice display, select the Bridge without a calendar event checkbox before clicking Join. If this option is not selected before joining, Solstice will automatically launch the scheduled web conference.

  5. If there is a room camera and microphone connected to Solstice, you will now be able to select the room camera and microphone as the meeting's audio and video sources.
  6. To share the Solstice display to remote attendees, select Screen 2 from the sharing options within the video conferencing application.
  7. When you are finished hosting the web conference, stop sharing the display, end the video call, and disconnect from the Solstice display.

End Your Conference and Disconnect from Solstice

As the host, when your meeting is finished you will need to end your video conference and disconnect from Solstice. Here are two ways you can disconnect from Solstice:

  • Click the Disconnect button at the top of the app window. You will be prompted to confirm that you want to disconnect from the display.
  • Close the Solstice App window:
    • On a laptop, click the Close 'X' icon. Solstice will ask if you wish to disconnect from the display and stop sharing all content. If yes, click Disconnect.
    • On a mobile device, close the app window and Solstice will automatically disconnect the device from the display.

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