Use Solstice with Your Video Conference

These instructions outline steps for meeting hosts to use Solstice Conference to connect their video conference to the Solstice sharing space and room peripherals connected to the Solstice Pod. This capability is only available for Solstice Pods that have Solstice Conference enabled.

You will need to ensure that you have the latest version of the Mersive Solstice app for Windows or macOS and have installed the Solstice Conference drivers. (If not, install them from the Room Camera + Mic tab.) Note that installing Solstice Conference drivers requires elevated permissions. If you do not have elevated permissions, contact your IT administrator for assistance.

Start a Video Conference with Solstice Sharing and Room Resources

The Mersive Solstice app has been redesigned in version 5.5.1 to streamline the user experience and clarify how Solstice connects with a video conference. The following directions primarily document 5.5.1 functionality but include notes about where to find similar functionality in previous versions of the app.

  1. Launch the Mersive Solstice app on your laptop.
  2. Start the connection to Solstice by selecting the Solstice display in your meeting space. Displays that can be used for a Solstice-enhanced video conference are marked with a camera icon.
  3. If the Solstice Pod has a screen key enabled, a screen key entry box will appear:

    1. Enter the 4-digit screen key to connect to Solstice for wireless in-room content sharing and collaboration.
    2. If you are hosting a hybrid meeting with remote participants joining via video conference, also toggle on Connect to room camera and mic. This will make room devices connected to Solstice available to the video conferencing app and allow the Solstice collaboration space to be shared in the video conference.

      If you do not see this feature, or it appears disabled, contact your organization's Solstice administrator for assistance.

    3. Click Connect to start Solstice content sharing and, if selected, Solstice video conferencing resources.
  4. If the Solstice Pod does not have a screen key, you will be immediately connected to Solstice for wireless content sharing only. (In older app versions, selecting a Solstice display only connected to Solstice in-room content sharing.)
  5. Select Room Camera + Mic in the left navigation bar. From here you can connect to Solstice video conferencing resources after connecting to the Solstice Pod, see upcoming meetings on your integrated Microsoft 365 calendar, and view resources available to a video conference. (This panel was previously the Conference panel in older app versions and has been updated for clarity and simplicity.)
    1. If there is an upcoming video conference meeting scheduled in your integrated Microsoft 365 calendar, it will appear on the left side of this panel. Click the Launch meeting button to start Solstice video conferencing resources (if needed) and start the video conference from the link in the body of the meeting invite. (Older versions of the app had many different, sometimes confusing, options for starting scheduled video conferences. See the Mersive Solstice app update note for more details.)
    2. If no upcoming video conference is shown, make sure Room Camera and Mic is toggled on (blue) to connect to Solstice video conferencing resources. Then start your video call in your video conferencing application.
  6. Once you are connected to the Solstice display and the Room Camera and Mic toggle is on, Video Conference App Resources appear on the right side of the Room Camera + Mic panel.

    1. See the Select these devices list for available room devices, such as cameras and microphones, plugged into the Solstice Pod. Devices listed here are wirelessly connected to your laptop and can be selected as video and audio sources in your video conferencing application.
    2. Look under Share the following to see the name of the window, usually Screen 2 or Monitor 2, to share to your video conference so remote attendees can see content shared in-room to the Solstice display.

      Mersive does not recommend having additional monitors connected to your laptop while hosting a Solstice-enhanced video conference.

    If the Room Camera + Mic option in the left navbar shows green, Solstice video conference resources are currently available in your video conferencing app.

  7. Once your video conference has been started, select available camera, microphone, and speaker devices as audio and video resources and share the Solstice display (Screen 2 or Monitor 2) in the video conferencing app.
  8. After you have ended your video call and exited the video conferencing app, use one of the options in the End Your Meeting section below to disconnect from the Solstice video conference resources and/or from in-room Solstice content sharing.

Mersive recommends the version of the Mersive Solstice app always match the software version of the Solstice Pod. Some versions of the Mersive Solstice app may require the versions to match exactly to connect Solstice resources to a video conference. Starting in version 5.5.1, users will be warned about mismatching versions but will still be able to share the Solstice display and access room cameras and mics connected to the Solstice Pod.

End Your Meeting and Disconnect from Solstice

As the host, when your meeting is finished you will need to end your video conference and disconnect from Solstice. Below are some ways you can disconnect from Solstice.

To disconnect Solstice from a video conference but continue in-room Solstice wireless content sharing and collaboration (Windows and macOS):

  • From Room Camera + Mic in the left navbar, click to turn the Room Camera and Mic toggle off (gray).

To disconnect from Solstice completely, including from in-room wireless content sharing and Solstice video conferencing resources, you can do one of the following:

  • Click Disconnect in the top right of the Mersive Solstice app window. You will be prompted to confirm that you want to disconnect from the display.
  • Close the Mersive Solstice app window:
    • On a laptop, click the X in the upper right corner to close the main Mersive Solstice app window. You will be asked if you wish to disconnect from the display and stop sharing all content. Click Disconnect.
    • On a mobile device, close the app window and Solstice will automatically disconnect the device from the display.
  • Starting in Solstice version 5.4, when Solstice Location Service is enabled (Settings > Control), auto-disconnect is also available. After learning the location of a Solstice Pod, the Mersive Solstice app can detect your device leaving the meeting area while still connected to the Pod and may prompt you to disconnect (currently supported on Windows, macOS, and Android). When the auto-disconnect prompt appears, you may do one of the following:
    • Click Disconnect to immediately disconnect from the Solstice Pod.
    • Click Cancel to dismiss the auto-disconnect prompt. You will not be prompted to disconnect again for that connection.
    • Allow the 10-second countdown to complete to let Solstice automatically disconnect you.

    Use the menu under the Solstice Location Service setting to turn on auto-disconnect and adjust the sensitivity that location services will use to automatically disconnect the device from the Solstice Pod. Location Services must also be enabled on the Pod to use this functionality.

    Auto-disconnect sensitivity is dependent on the WiFi signal strength in the meeting space. Mersive recommends starting with a value of Low or Normal. If needed, ask your IT department for more information about WiFi strength in your Solstice-enabled meeting space and how it might affect auto-disconnect functionality.

When using Solstice with a video conference, remember to also end your video conference in your conferencing app.

FAQ

Next Topic

Control Content Layout