Room Calendar Settings

Using Solstice’s Room Calendar integration, any Solstice-enabled display can receive and display room calendar information to show the schedule for the meeting space when no one is sharing content. Participants can easily see if the space is currently scheduled or available, as well as the next three upcoming meetings in the space. When using the Solstice Conference capability, the room calendar integration also allows Solstice to quickly launch web conferences scheduled on the room calendar.

Solstice integrates with any Office365, Microsoft Exchange or Google Workspace resource account. The use of any other 3rd party calendaring system will require advanced configurations using our OpenControl API.

If you plan to integrate a room calendar, Mersive recommends creating a delegation account that can be used to display room accounts.

As a note, if you integrate a Microsoft Exchange account and do not supply an impersonation or delegation account, the personal calendar for that account will be used. You will also need to ensure Modern Welcome Screen is enabled (Appearance and Usage tab).

  1. In the Solstice Dashboard, select the display from the list of Your Solstice Instances.
  2. Go to the Calendar tab.
  3. Select the Enable option.
  4. From the Calendar Type drop-down, select Microsoft Exchange.
  5. In the Server URL field, enter the Microsoft Exchange server URL if that is the type of calendar you are integrating.
  6. In the Authentication type drop-down, select the type of authentication your Microsoft Exchange server is using: Basic or NTLM.
  7. Enter in the Username and Password for the room calendar account.
  8. If you are a using an Impersonation or Delegation Mailbox, enter them into the corresponding fields.
  9. By default, the meeting titles and meeting organizers will be visible on the display unless the meeting is marked in the organizer’s calendar application as “private”. If you wish to hide these for all meetings, disable the corresponding options under Privacy Settings.
  10. From the Update Interval drop-down, select the frequency at which the Pod will update the calendar meeting information visible on the display.
  11. Click Apply.

This version of the Office 365 Online calendar integration supports Microsoft's latest modern authentication method. Mersive strongly recommends configuring your Office 365 integration with the Modern authentication type as Microsoft is ending its support for Basic authentication in 2021. If you integrate an Office365 account and do not supply an impersonation or delegation account, the personal calendar for that account will be used.

For more information about the additional O365 configurations need to integrate with Solstice, as well as how to obtain the necessary information for the fields below, see Updating Your Organization's Office 365 Calendar Configurations.

  1. In the Solstice Dashboard, select the display from the list of Your Solstice Instances.
  2. Go to the Calendar tab and select the Enabled option.
  3. From the Calendar Type drop-down, select Office 365 Online - Modern.
  4. In the Tenant ID field, enter the Tenant ID.
  5. In the Client ID field, enter your Client ID.
  6. In the Client Secret field, enter the Client Secret.
  7. In the Username, enter in the full email address of the room calendar.
  8. By default, the meeting titles and meeting organizers will be visible on the display unless the meeting is marked in the organizer’s calendar application as “private”. If you wish to hide these for all meetings, disable the corresponding options under Privacy Settings.
  9. From the Update Interval drop-down, select the frequency at which the Pod will update the calendar meeting information visible on the display.
  10. Click Apply.

This version of the Office 365 Online calendar integration supports Microsoft's legacy Basic authentication method. However, Mersive strongly recommends configuring your Office 365 integration with the Modern authentication type as Microsoft is ending its support for Basic authentication in 2021. If you integrate an Office365 account and do not supply an impersonation or delegation account, the personal calendar for that account will be used.

  1. In the Solstice Dashboard, select the display from the list of Your Solstice Instances.
  2. Ensure Modern Welcome Screen is enabled (Appearance and Usage tab > Appearance section).
  3. Go to the Calendar tab.
  4. Select the Enabled option.
  5. From the Calendar Type drop-down, select the type of calendar you are integrating: Microsoft Exchange, Office 365, or 3rd-party only. Only select 3rd-party only if you are using Solstice’s OpenControl API to integrate a third-party calendar.
  6. In the Server URL field, enter the Microsoft Exchange server URL if that is the type of calendar you are integrating.
  7. In the Authentication type drop-down, select the type of authentication your Microsoft Exchange server is using: Basic or NTLM.
  8. Enter in the Username and Password for the room calendar account.
  9. If you are a using an Impersonation or Delegation Mailbox, enter them into the corresponding fields.
  10. By default, the meeting titles and meeting organizers will be visible on the display unless the meeting is marked in the organizer’s calendar application as “private”. If you wish to hide these for all meetings, disable the corresponding options under Privacy Settings.
  11. From the Update Interval drop-down, select the frequency at which the Pod will update the calendar meeting information visible on the display.
  12. Click Apply.

For more information about the additional Google Workspace configurations need to integrate with Solstice, as well as how to obtain the necessary information for the fields below, see Updating Your Organization's Google Workspace Resource Calendars.

  1. In the Solstice Dashboard, click the Calendar tab.
  2. If not already selected, select the Enabled check box.
  3. From the Calendar Type drop-down, select Google Calendar.
  4. In Room Email enter the resource email address.
  5. Under Load service-account credentials, click Clear and then Yes if necessary.
  6. Click Upload.
  7. Navigate to the location of the service account you created for the Pod and select it.
  8. Click Test Connection. If the your configuration and credentials are correct a success screen appears.

     

  9. On the Success screen click OK.
  10. Under Privacy settings, select whether you want to show meeting titles and names of meeting organizers.
  11. If want the calender information to update at a slower interval, select the new interval from the Update Interval drop-down.
  12. In the bottom corner of the Dashboard screen, click Apply. The resource's calendar will display on the Pod after the designed amount of time set for the Update Interval.

Utilizing this option to integrate a third-party calendar requires advanced configurations using our OpenControl API. Please refer to our API documentation for how to utilize the Calendar API.

  1. Select the Enable Calendar Feature checkbox.
  2. From the Calendar Type drop-down, select 3rd Party Only.
  3. If you wish to hide meeting titles or meeting organizers from being visible on the room display, deselect Show meeting titles and/or Show meeting organizers.
  4. From the Update Interval drop-down, select the frequency at which the Pod will update the calendar meeting information visible on the display.
  5. Click Save.